Aldwych Factors Ltd is a data processing business located in the UK.
Aldwych Factors Ltd is registered in England & Wales with the number 08608927.
This Privacy Notice provides information about how Aldwych Factors Limited (‘we’, ‘us’, ‘our’) processes your data, and it includes information about your privacy rights.
References in this Privacy Notice to Aldwych Factors, Accounting-wing, or Accounting Wing refer to Aldwych Factors Ltd in the context of this Privacy Notice.
What types of information do we collect from you?
Personal data
In this Privacy Notice, “personal data” means information relating to you that allows us to identify you directly or in combination with other information we hold. For instance, when you contact us by email, telephone, or via our website, we collect your data, including your name, postal address, telephone number, and date of birth (where relevant).
Special categories of personal data
The UK GDPR defines special categories of personal data as information about a person’s race and ethnicity, religious or philosophical beliefs, trade union memberships, political opinions, genetic data, biometric and health data, and information concerning a natural person’s sex life or sexual orientation.
Aldwych Factors does not collect special categories of personal data.
How do we collect information from you?
Aldwych Factors collects information about you when you visit our website and engage in any of the following activities:
a) search and browse for content;
b) subscribe to publications and reports;
c) register for online services;
d) join a mailing list;
e) participate in bulletin boards, discussions, or message forums;
f) submit data for a survey or quiz;
g) register for events and seminars;
h) submit resumes or work history information;
i) Contact us for further information.
j) visit our website while logged into a social media platform; or
Some pages on this website may permit you to send emails or other messages to us. Emails and messages sent to us will contain your name, email address, and any information you wish to include in the message.
So that you are fully aware of how and why we are using your data, it is important that you read this Privacy Notice and any other privacy notices that we may provide on specific occasions when we are collecting or processing your personal data, such as when you provide us with your business card or other contact information.
How do we use your data?
We may use the information you provide to us for any of the purposes described in this Privacy Notice or as stated at the point of collection (or as apparent from the context of collection), including:
- To administer and manage this website, including to confirm and authenticate your identity and prevent unauthorised access;
- to personalise and enrich your browsing experience by displaying content that is more likely to be relevant and of interest to you;
- to sort and analyse user data (such as determining how many users from the same organisation have subscribed to or are using this website or Aldwych Factors services);
- to determine the company, organisation, institution, or agency that you work for or with which you are otherwise associated;
- to develop our business and services;
- to conduct benchmarking and data analysis, including, for example, regarding usage of this website and demographic analyses of its users;
- to conduct quality and risk management reviews;
- to understand how people use the features and functions of this website to improve the user experience;
- to monitor and enforce compliance with our business terms, including acceptable use policies, and legal and other regulatory obligations to which Aldwych Factors is subject; and/or
- any other purposes for which you provided the information to Aldwych Factors, including any of the purposes given in the ‘Purpose of this privacy notice’ section above.
We do not share or sell your personal information to third parties for marketing purposes. We may only disclose your data to a third party when we are legally required to do so or with your explicit permission.
What lawful bases do we use to process your information?
The lawful bases for processing personal data are set out in Article 6 of the UK GDPR.
At least one of these must apply whenever personal data is to be processed:
a) Consent: You have consented to Aldwych Factors to process your data for a specific purpose.
b) Performance of a contract: the processing is necessary for the performance of your agreement with Aldwych Factors, including entering a contract with Aldwych Factors.
c) Compliance with legal obligation: the processing by Aldwych Factors is necessary to comply with the law (e.g., the tax/social security obligation/employment law) (not including contractual obligations).
d) Vital interests: the processing is in your or someone else’s vital interests.
e) Public interest: the processing is necessary to enable Aldwych Factors to perform a task in the public interest or an official function, and the task or function has a clear basis in law.
f) Legitimate interests: the processing is necessary in your legitimate interests, the legitimate interests of Aldwych Factors, or those of a third party, unless the need to protect your data overrides those legitimate interests.
With whom do we share your data?
Aldwych Factors may disclose your information to third parties if we are obliged to disclose or share your data to comply with any legal obligation, enforce or apply any agreements, or protect the rights, property, or safety of the organisation or other individuals. Such disclosures include, but are not limited to, exchanging information with other companies and organisations to safeguard or other statutory regulations that Aldwych Factors has to comply with, as well as those organisations with whom you and Aldwych Factors have reciprocal agreements for providing services, i.e., education, professional development, etc.
How long will we hold your data?
Aldwych Factors will retain your data in a live environment for as long as necessary to fulfil the purpose(s) for which it was collected (including as required by applicable law or regulation, typically 7+ years).
We may keep your data longer to establish, exercise, or defend our legal rights and yours. Where such a need exists, your data will be securely archived with restricted access and appropriate safeguards applied to ensure the security and confidentiality of your information.
We maintain a data retention criterion to help implement our record retention and disposal (RR&D) requirements. Our RR&D Schedule takes account of our legal and accounting obligations, balancing these with what would be considered reasonable.
We may anonymise your data (so that you can no longer be identified) for historical research and analysis without further notice.
Security of your data
Aldwych Factors respects individuals’ privacy and is committed to protecting their data. Accordingly, through the Data Protection Act 2018 and the UK GDPR, we have implemented appropriate technical and organisational measures to protect your data against unauthorised or unlawful processing and accidental loss, destruction, or damage. These measures include having clear internal policies and procedures and maintaining the physical security of our premises.
Your data will not be sold or disclosed (other than as specified under this Privacy Notice) to another company or organisation.
Additionally, we implement appropriate IT security technologies and procedures to prevent unauthorised access, damage, and loss of your data, and our access controls ensure the confidentiality of the data we process.
Please note that the transmission of information via the Internet is not completely secure. While we do our best to protect your personal data, we cannot guarantee the security of any data sent to our site; such transmissions are at your own risk.
Locations of Processing
The data we collect from you is processed on our servers located in the UK. We will ensure that your data is provided with adequate protection if it becomes necessary to transfer it to a country without a finding of adequacy by the European Commission (EC). Transfers of personal data outside of the European Economic Area (EEA), to a country that the EC has not granted a finding of adequacy, will be carried out using ‘appropriate safeguards’ i.e. Binding Corporate Rules (BCR), Standard Contract Clauses (SCC) (also known as Model Contract Clauses) or by approved Codes of Conduct. Alternatively, we will seek your consent on a case-by-case basis.
Links to other websites
Our website contains links to other websites. This Privacy Notice does not cover the processing of personal data through those websites, and we encourage you to review the privacy notices/privacy policies on the third-party website to discover more about how they process your information.
What are my data subject rights?
We support your data subject rights under the Data Protection Act 2018 and the UK GDPR, concerning our processing of your information, including your:
- right to be informed (chiefly via this Privacy Notice)
- right of access
- right to rectification
- right to erasure
- right to restrict processing
- right to data portability
- right to object
- rights related to automated decision-making, including profiling.
You can exercise these rights at any time, including your right to request a copy of the information we hold about you (otherwise referred to as a Subject Access Request (SAR), or by contacting us using any of the methods shown below in the ‘How do I contact you?’ section.
We will respond to your request as quickly as possible, usually within one month of receiving it.
Updating my information
You may correct, update, or delete your data by contacting us using any of the methods shown below in the ‘Enquire/Contact us’ section.
Suppose you have opted in to receive communications from us. In that case, your preferences will remain in effect until you tell us that you want to opt out of receiving any further communications.
You can change your mind anytime by clicking the link in the communications we send you or by contacting us using any of the methods shown below in the ‘Enquire/Contact us’ section. If you choose to unsubscribe from any or all mailings, we may retain information sufficient to identify you to honour your request.
Withdrawing my consent
Where we process your information based on your consent, you may withdraw your consent at any time. You can contact us using the methods below in the ‘Enquire/Contact us’ section.
Making a complaint to us
We hope you’ll never need to do so. Still, suppose you want to complain about our use of your information or our facilitation of your data subject rights. You can contact us using the methods below in the ‘Enquire/Contact us’ section.
Our Data Protection Officer will investigate your complaint and provide you with an appropriate response as quickly as possible.
Making a complaint to the Information Commissioner
You can, of course, complain to the Information Commissioner at any time. For instance, if you are unhappy with how we process your information or have failed to facilitate your data subject rights.
The Information Commissioner can be contacted as follows:
By post: Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
By phone: 0844 496 4636 (local rate)
By email: See below
Further information about your data subject rights and how to complain to the ICO can be found here: ICO Make a Complaint
How do I contact you?
You may contact us using any of the following methods:
Internet Call at a time that suits you.
Changes to this Privacy Notice
We continuously review the content of our Privacy Notice to ensure that its content accurately reflects what we are doing with your information.
This Privacy Notice was last updated in June 2025.